Document scanning & DMS
Digitise government records so the count always matches.
Barcoded scanning of files of any size, a two-level quality check, data entry against your fields, and a document system your staff can actually search. On your premises, air-gapped, or in the cloud.
300 / 400 DPI · 2-level QC · chain of custody · on-premise or cloud
| Bundle | Pages | DPI | QC·1 | QC·2 | Status |
|---|---|---|---|---|---|
| BND·1042 | 318 | 400 | pass | pass | delivered |
| BND·1043 | 512 | 400 | pass | pass | delivered |
| BND·1044 | 274 | 300 | pass | — | in QC |
| BND·1045 | 396 | 400 | — | — | scanning |
What we do
From a bundle of paper to an indexed, searchable record.
A barcode goes on every bundle and every document before anything is scanned, so nothing is lost and a count that doesn’t match shows up the same day.
Preparation & barcoding
Sorting, de-stapling and barcoding against a bundle register, so every paper is accounted for before scanning starts.
Any-size scanning
ID cards to A3, registers and bound volumes, at 300 or 400 DPI — black & white, grayscale or colour.
OCR & indexing
Searchable PDFs and structured data from printed content, indexed by the fields you define.
Data entry
Your document data keyed into the format you need, validated against rules and checked before delivery.
Two-level quality check
An automated image and rule check first, a trained person second. Blur, skew, missing pages and mismatches are caught before delivery.
Searchable DMS
Find any document in seconds by barcode or index field. Simple enough for anyone, with role-based access.
Accuracy
Verified accuracy on printed content.
A single OCR pass is never perfect on its own. We layer automated validation and a human check on top of it. Handwritten content follows a separate verification route.
- 01
Scan at spec
Each page scanned at the DPI and colour mode you set.
- 02
Pre-process
Auto-crop, de-skew, rotate and de-speckle — brightness left true to the original.
- 03
OCR
Text extracted from printed content and indexed to your fields.
- 04
QC level 1
Automated image and rule checks flag anything off.
- 05
QC level 2
A trained person verifies, corrects mismatches and signs off.
- 06
Delivery
Verified files plus a CSV/database index, on a secure drive, your server or cloud.
Specifications
You set the standard, we configure to it.
| Parameter | Options |
|---|---|
| Resolution | 300 DPI, 400 DPI, or any DPI you specify |
| Colour mode | Black & white, grayscale or full colour |
| Output | PDF, searchable PDF, PDF/A, TIFF, JPEG |
| Clean-up | Auto-crop, de-skew, rotate, de-speckle |
| Naming & folders | Barcode / index-based, in the structure you define |
| Document size | ID cards and A4 to A3, large-format, registers, bound volumes |
| Barcode | Every bundle and document, for tracking and instant retrieval |
| Delivery | Secure drive, SFTP, on-premise or cloud, with checksum |
Security & custody
Handled with care, and on the record.
Named access only
Individual logins, role permissions and password policy on every system that touches your records.
On-premise or air-gapped
Deployed where data-residency rules demand it, including systems with no outside connection.
Chain of custody
Confidentiality agreements, a written chain of custody for physical files and traceable handling of personal data.
Get a quote
Digitise your records, securely.
Tell us the document types, volumes and accuracy targets. We will propose a plan, run a pilot batch, and quote.